Credit Tuition
The State Board for Community Colleges establishes tuition rates for all credit courses; however, tuition rates are subject to change pending General Assembly action. Rates are dependent upon the student’s status (ex: in-state, out-of-state, military, etc.). Status is determined by the Admissions and Records Office. Tuition is calculated by multiplying the current eligible rate by the number of credit hours registered. Tuition rates are generally available by July 1st.
Mandatory Fees
The College charges all students an Activity fee based upon the credit hour load of the student. In addition to the Activity fee, out-of-state students also pay a Capital fee which is also based upon their credit hour load. Fees are intended to cover costs associated with on-campus parking, lighting, parking lot maintenance, various student activities, and student publications. All fees must be approved by the State Board for Community Colleges.
Bills
At this time, CVCC does not send out billing statements. Account balances are available online anytime by using the myCVCC website or by contacting the Accounting Office at 434-832-7639. It is the student’s responsibility to ensure that their account is paid in full. Students will not be permitted to register for classes if there is a balance from a previous semester on the student’s account.
Payments
Students are expected to pay tuition in full prior to the beginning of classes unless other arrangements are made. Students are also expected to pay for any damaged or lost college property (such as laboratory or shop equipment, supplies, library books, and materials). Students enrolling at two or more community colleges simultaneously will need to pay tuition at each college separately; if paying online, please verify you are paying charges at the college for which you are intending to pay.
Tuition/fee payments can be made by the following methods:
- At the Accounting Office located in Amherst Hall, Room 2208 Monday - Friday from 8 a.m. until 5 p.m. The office is open later during various times of the year which are announced on the CVCC website. Payments made in the office will be applied to your account immediately. We currently accept: cash, check, money orders, Visa, MasterCard, and Discover.
- U.S. mail (check or money order only) to: CVCC Accounting Office, 3506 Wards Rd, Lynchburg, VA 24502. Please include your student ID number with your check. Payments sent in this manner could take several days to post depending upon the swiftness of the mail service.
- Call the Accounting Office at 434-832-7639. Only Visa, MasterCard, or Discover can be used for telephone payments. If you are unable to reach a person when you call this number, leave a message stating that you wish to make a payment and include a phone number (do NOT include payment information in the message). Someone will return your call by the end of the business day, and your payment will be applied immediately to your account.
- After Hours Drop Box located outside of the Accounting Office (check or money orders only). Please include student ID number. Payments made this way will be posted to your student account the next business day.
- Online using our payment processor, Nelnet Campus Commerce. Log into your myCVCC account, select SIS, select “Make A Payment” in the Tuition and Payments section. Payment can be made by e-check, Visa, Mastercard or Discover. No additional fees are applied. Payments made online will be posted immediately.
- Apply for a payment plan managed by Nelnet Campus Commerce. Log into your myCVCC account, select SIS, select “Account Details” in the Tuition and Payments section, then select “Apply for Payment Plan”. A deposit will be required as well as a non-refundable enrollment fee charged by Nelnet. A payment plan must be established prior to the drop date for the enrolled class(es). Payments are made via automatic deduction from checking/savings account or credit card. Payment dates are specified by your agreement with Nelnet Campus Commerce. Payment plans are available on the first day of enrollment for the upcoming semester.
Failure to pay tuition or to make satisfactory payment arrangements by the tuition due date will result in the student being dropped from courses with unpaid balances that exceed any posted tuition payment(s). If classes are dropped for nonpayment, the student will need to re-enroll in available courses and submit payment at the time of registration.
Refunds
Refunds are processed after the drop/add period date. Students are eligible for refunds if courses are dropped prior to the “drop with refund” date as note on the Academic Calendar, or by having an excess of certain types of Financial Aid. Refunds can take up to 4 weeks to be processed after the above-mentioned date. Refunds are paid by Nelnet Campus Commerce, and the student may choose from the following payment methods:
• Direct Deposit to checking/savings account. Funds will be available 2-3 business days after notification of pending refund by Nelnet Campus Commerce. This is the recommended form of refund. To set up a deposit account log in to your MyCVCC student portal, select SIS, select “Account Details” from the Tuition and Payments section, select “Manage Refund”. Students will be redirected to Nelnet Campus Commerce to enter banking information. It is the student’s responsibility to update any account information as needed.
• Paper check. Checks will be printed/mailed approximately 2-3 business days after notification of pending refund from Nelnet Campus Commerce. Once the check is mailed, it is delivered by the U.S. Postal Service and CVCC will not be able to give a specified receipt date. This is the default refund method if no direct deposit account is set. Checks are mailed to the address on file with the Admissions and Records Office. It is the responsibility of the student to update any change of address.
Year End Tax Forms
A 1098-T form is a summary of tuition paid during a calendar year, and will be sent to all eligible students from the Virginia Community College Systems Office by January 31st of the following year. This form can be used for tax filing purposes. To qualify for a 1098-T, a student must have been registered for credit courses during the reporting calendar year AND have paid tuition out-of-pocket during that time. Tuition paid by Financial Aid is not included on a 1098-T, nor are payments made for past due tuition from prior years. Forms will be mailed to the student’s address on file with the Admissions and Records Office. Forms can also be obtained online after January 31st by registering for access at https://tra.maximus.com. Current and any previous year forms can be viewed and printed from this website.
Books and Materials
Students are expected to obtain their own books, supplies, and consumable materials as needed in their studies. CVCC has partnered with Follett to provide an option to obtain needed items; however, students may purchase their items from any source they choose. Students with financial aid that exceeds their tuition balance may charge books at the college bookstore to their excess financial aid.
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